International Business

VMEasy International visitor management system is designed to meet the needs of bigger businesses with multiple buildings or site locations anywhere around the world.

VMEasy International incorporates all the functionality of VMEasy Business plus it enables you to standardise your visitor management process across your whole network of locations, giving greater control and streamlining of visitor information.

VMEasy International is available as a browser based hosted package that can be used in conjunction with VMEasy Touch. For details of our touch screen features please click the following link VMEasy Touch.

VMEasy International starts working for you long before your visitor arrives, in fact from the moment the appointment is first made. Many people coming to your site will be first time visitors, possibly unsure of your location and the best route to your premises and need directions. You may also want to send a meeting confirmation note. VMEasy enables you to do all these things efficiently and effectively.

Business Meeting Image

The meeting host can enter the details of an arranged meeting directly into VMEasy. Once this is completed an email is sent to the visitor confirming the meeting date and time, along with a .pdf attachment that can include all the key information the visitor will require: map and directions to the site, a site layout and where to head to on arrival, health and safety regulations etc. The visitor would be asked to bring the data sheet along when they come to the meeting.

When the visitor arrives on site and hands over the .pdf print out of the unique bar code, included in the document, it is scanned by the Receptionist or Security staff. This identifies the person’s visit and the system prints out a visitor pass, logs the visitor into the live database of visitors currently on site and emails the host to inform them their visitor has arrived.

When the meeting is over, the visitor hands back their pass, which is rescanned, booked out of the database and free to depart. An email is sent to the host to inform them their visitor has left the site. This approach means your organisation conforms totally to HSE requirements.

Second Business Meeting Image

Groups of visitors can be pre-entered into the system, and their badges produced in advance.

A final benefit of the VMEasy system is that in the event of an evacuation of the premises an ‘emergency report’ can be produced instantly. Either as a printed hard copy or, if there is no time for that, use your browser enabled mobile phone to log into your site and see which visitors are in the building.

Key features:

  • Browser-based for simple set up
  • Live database of visitors on site
  • Emergency evacuation list either as hard copy or visible via browser enabled mobile phone
  • Meeting confirmation and instructions .pdf emailed to visitor
  • Book in and visitor pass printed enabled via bar code scan
  • Simple
  • Flexible
  • Cost effective
  • To see for yourself how simple this is try out our VMEasy demo site. Call us today for login details to access the demo system on telephone 0115 860 2255.